Collaboration Tools
OneDrive
- 1 TB individual storage.
- Supports most file types.
- Share documents with anybody.
- Mobile.
- Self-managed.
- HIPAA compliant.
- Secure.
But -
- Little central control.
- Files gone after user leaves NIU.
OneDrive is good for:
- Personal file storage.
- Saving inbox space.
- Sharing a file with a student or coworker.
O365 Groups
- Group email.
- Group calendar.
- File storage/OneNote.
- Group IM/video.
- Private or public.
- User-created.
- Self-managed.
- HIPAA compliant.
- Secure.
But -
- Little central control.
- Cannot "send as".
- Default to public.
O365 Groups are good for:
- Team and project collaboration.
- Internal knowledge base.
- Listserv substitute.
Shared Mailbox
- "Send as" resource address.
- Exchange calendar.
- Message forwarding.
- Mailbox rules.
- Familiar interface.
- Self-managed.
- HIPAA compliant.
- Secure.
But -
- Just mailbox functionality.
- No file storage.
- Tricky access steps.
Shared Mailboxes are good for:
- Need "send as" resource address.
- Need full mailbox functionality like forwarding or rules.
SharePoint
- Department, division or college document storage and collaboration.
- NIU authenticated.
- Files persist when a user leaves NIU.
- Delegated admin.
- HIPAA compliant.
- Secure.
But -
- Local admin upkeep.
- Advanced features require developer skills.
SharePoint is good for:
- Intranets/portals.
- Announcements, dashboards, Wikis.
- Document storage and sharing.
Cascade
- Web design platform.
- Little/no coding required.
- Publishing workflow.
- Quick content publishing.
- Web design skills not required.
But -
- Content not secure.
- Complex user interface.
Cascade is good for:
- Public facing web pages.