Identity and Access Control
NIU’s Division of Information Technology (DoIT) manages the university’s electronic identities and the related accounts, passwords, and permissions required to grant access privileges according to published polices and guidelines. DoIT ensures that all individuals and services are properly authenticated, authorized and audited.
- Student Accounts (Z-IDs) are created for every applicant and canceled if the student fails to enroll. Students lose account access 400 days after graduation or 10 days after withdrawal, but graduates retain their email accounts permanently.
- Employee Accounts (often called A-IDs or AccountIDs) are created when an employee is formally hired. The account expires 210 days after retirement date. The AccountID allows access to MyNIU, including a W-2. Accounts are deleted according to the requirements in the Illinois State Records Act.
- When faculty separate from NIU, they can request an employee extension account to retain their employee accounts and associated email address.
- When faculty and staff retire from NIU, they can request a retiree account and associated email account. This service is free for their one year after retirement date. After that, retired employees must join NIU’s Annuitants Association to retain access to their retiree accounts. Otherwise, the employee account loses access to email 180 days after retirement, and wireless access and library access 210 days after retirement.
- Affiliates of the university including volunteers, those accessing Blackboard Communities, vendors, researchers and some families in student housing may also be granted accounts.
- NIU uses LDAP authentication for most enterprise and web applications, allowing other IT units access to a shared library in order to use LDAP authentication for their own locally-developed and hosted web applications;
- Microsoft’s Active Directory is used to authenticate to NIU wireless as well as Windows workstations and servers; and
- as a member of the InCommon Federation, NIU provides Shibboleth authentication to a number of research and scholarly sites.
The Division provides identity and directory services with eDirectory, a product of MicroFocus as of September 2015. The Identity Vault is at the center of NIU’s identity and authentication services, taking information from authoritative sources and provisioning it to other services.
directory.niu.edu is maintained by DoIT and uses the Identity Vault to present information about people and departments at NIU.
- Some person information is publicly displayed, but even more is available via authenticated access to faculty, staff and students.
- A self-service option is also available at directory.niu.edu to allow faculty, staff and students to modify profiles and choose information to display or hide to the public.
- Students also have the option to prevent disclosure of directory information in accordance with the Family Educational Rights and Privacy Act (FERPA). FERPA options are managed by Student Administrative Systems Support.
- Change Your Password
- Change Your Directory Information
- Change Department Directory Information
- Check Your NIU Account and Password
- Look Up an AccountID or Z-ID
- Reset Your Forgotten Password
- Retrieve your AccountID/Z-ID from directory.niu.edu by searching for your name
- Retrieve Your Initial Temporary Password
- Set up Your Security Questions for Password Self-Service
|Account: Extension for Faculty Only||free||
DoIT Forms -> Computing Access Resources
|free for first year after retirement,
then join Annuitants Association to retain the account
|Become a member of the Annuitants Association|
Directory: Request Change to Directory Information
|free||Update your directory information|
|Directory: Student Request to Prevent Disclosure||free||NIU Registration and Records|