Approved: 12 Nov 2014
The Data Management Sub-Committee is a sub-committee of the Information Technology Steering Committee.
Governance is critical to the success of information management at NIU and must be well defined with a clear direction regarding roles and responsibilities, objectives, and enforcement of information management programs. NIU must ensure an appropriate organizational structure exists to provide oversight and governance for information management related planning, and associated risk management practices.
A data management/data governance model is based on the three branches of a democratic government:
The Data Management Committee’s scope includes information management for University institutional data assets and institutional information as defined in the NIU Institutional Data Management Standards documentation.
The committee will appoint a chair who will be responsible for:
The Data Management Committee should meet on a regular basis, at least monthly, to: by the Chair) to:
All members of the Data Management Committee are expected to attend and participate in each meeting. Voting by Proxy is allowed when members of the Management Committee are unable to attend meetings.
Members may be nominated by anyone, but the IT Steering Committee approves all initial members and subsequent membership changes.
Members are expected to represent the best interest of the entire institution and not just their own unit. However, members are also expected to communicate the activities and decisions of the sub-committee back to their own unit and bring unit concerns back to the sub-committee.
Members will serve three-year terms, with membership terms staggered in equal measure throughout the sub-committee. All members may serve consecutive terms.
|1||Individuals who are accountable for information management decisions according to university policies, standards, and guidelines that are sponsored or endorsed by the DMC.||Data Trustees (i.e. Vice Presidents, Vice Provost, Deans, etc.) and Data Custodians (i.e. Associate or Assistant Vice Presidents, Vice Provost, Deans, Directors, Managers, etc.)|
|2||Individuals who provide oversight and direction on risk assessment and compliance with laws and regulations that have information management implications and impart a duty upon the University.||The CISO and Subject Matter Experts for the laws and regulations (i.e. Central Business Office Administrators, Academic Unit Administrators, Business Analysts, etc.)|
|3||Designated officials for information management administration and technology infrastructure.||Central IT Administrators, Academic Unit Directors, Managers of Enterprise Systems and Databases, etc.|
|4||Experts for evaluating and implementing enterprise information management practices (data definitions, data integration, data access and use, data backup and recovery, data warehousing, business intelligence and reporting, etc.)||Subject Matter Experts in Information Management (i.e. Central Office Functional Leads, IT Development Staff, Data Warehouse Architects, Business Intelligence Architects, etc.)|
Core DMC membership is targeted at 12 to 14 members and represents the official decision making body. Adjunct members represent participants serving on an as-needed basis for specific sub-committees. All sub-committees chartered by the core members shall appoint a chair that serves as an adjunct member on the DMC.
|Membership||Number of Members|
|Co-Chair structure, 1 person from an academic unit, 1 person from an admin unit||2|
|At least 1 person that is a criteria 2 in each major data domain (likely that most will also be a criteria 1)||7|
|At least 1 person that is a criteria 3||1|
|At least 1 Administrator and 1 Computing Director||2|
|Adjunct Members, Chair of Sub-committees (Access and Roles, Education, Guideline Development, etc.)|
NIU Data Domains will be determined by the Data Management Committee; those listed below represent examples of domains. Some members may have expertise in multiple domains.
Adjunct Members may or may not also be Core Members. They chair the sub-committees that the DMC may charter and regularly report to the DMC on their
Tentative sub-committees are:
Guests and content experts will be invited to DMC meetings on an as needed basis to provide insight on topics that relate to their specific area of expertise. These areas are: