NIU’s Division of Information Technology (DoIT) manages the university’s electronic identities and the related accounts, passwords, and permissions required to grant access privileges according to published policies and guidelines. DoIT ensures that all individuals and services are properly authenticated, authorized and audited.
Student Account IDs (Z-IDs) are created for every applicant and canceled if the student fails to enroll. Student email accounts and other access are generated when a student is admitted.
Employee Account IDs are created when an employee is formally hired.
Sponsored Account IDs are available for NIU affiliates, vendors, and other members of NIU community who are not actively employed or enrolled. These accounts require an NIU employee sponsor and expire every year if not actively extended. Sponsors may request accounts for their sponsorees at it.niu.edu -> Make a Request
Student Account IDs (Z-IDs) are disabled after a student separates or graduates from NIU.
Students have access to Office 365 for up to 400 days after graduation. It is recommended that before graduation, all important emails and documents are saved to non-NIU resources.
Employee Account IDs are disabled immediately upon separation from NIU and all permissions and authorizations removed. Access to MyNIU HR Self Service System will remain for 60 days to allow a separated employee to view and download their final pay advice. After 60 days, the separated employee's O365 email account will enter Microsoft's deletion process.
Faculty with temporary terminations (e.g. those who return to teach on a part-time basis each year) will not be disabled as long as they are expected to return.
Extra Help employees who return to work after a 30-day hiatus, but before the 60-day access termination period, will have their accounts re-enabled.
Retirees who wish to retain a permanent NIU-branded email address may request a Retiree Account from the NIU Annuitants Association.
NIU uses LDAP authentication for most enterprise and web applications, allowing other IT units access to a shared library in order to use LDAP authentication for their own locally-developed and hosted web applications;
Microsoft’s Active Directory is used to authenticate to NIU wireless as well as Windows workstations and servers; and
The Division provides identity and directory services with eDirectory, a product of MicroFocus. The Identity Vault is at the center of NIU’s identity and authentication services, taking information from authoritative sources and provisioning it to other services.
directory.niu.edu is maintained by DoIT and uses the Identity Vault to present information about people and departments at NIU.
Some personal information is publicly displayed, and more is available via authenticated access to students, faculty and staff.
A self-service option is also available at directory.niu.edu to allow students, faculty and staff to modify profiles and choose information to display or hide to the public.